This Director is responsible for all Chapter funds, in the name of the Chapter. He/she is responsible for preparing the Chapter’s Budget, making regular financial reports to the Board of Directors, rendering an annual financial statement to the Chapter membership and maintaining proper financial controls. He/she shall perform all other duties incident to the office.

Preparation needed for effective service

• Receive financial training provided by ASID headquarters

• Receive briefing on Chapter systems from previous Financial Director and Administrator

Planning

• The Financial Director serves on the Chapter Work Plan team and works with the President-Elect to develop the budget.

Activities

• Serve as a voting member of the Chapter Board of Directors

• Support the mission, policies and programs of the Society and Chapter as adopted by the Society and Chapter Boards of Directors

• Ensure that all Chapter communications are conducted in accordance with the ASID brand identity and standards

• Oversee the receipts and deposits of all Chapter funds in the name of the Chapter, in a bank approved by the Chapter Board of Directors. The Administrator may carry out this function.

• Oversee the authorized disbursements by check after proper approval by the President or Chapter Board of Directors

• Oversee all of the Chapter’s checking, savings, and investment accounts

• The Board of Directors must approve the opening and closing of all bank accounts, to be recorded in the minutes

• Serve as signatory on accounts

• Make payment of all documented committee expenditures

• Serve on the Strategic Planning committee

• Prepare the chapter's budget in conjunction with the President-Elect

• Serve on the Chapter President’s Council

• Attend required Chapter Board Training and orient successor Director

Reporting

• Provide the Chapter board with a monthly written report of the Chapter’s income and expenses, bank balances and financial well-being, prepared by Administrator

• Prepare an annual financial statement for the Chapter membership

• Keep close communication with other officers, especially the President, as to the financial status of the Chapter

• Prepare or review the quarterly Chapter financial report, which is required by the Society’s guidelines to be submitted to the Society’s Headquarter Support Team (HST). This must be received by headquarters before release of the check for the Chapter’s membership dues allocation. Allocations are paid four times per year, after each quarter.

• Oversee submittal of all tax documents required by federal and state law, both for employee wages and non-profit status.

[upd. 8-31-15]